User Guide
User Guide
Complete step-by-step guide for using MaxChurches
Getting Started
Welcome to MaxChurches! This guide will help you navigate and use all the features of the system effectively.
First Login
- Navigate to the login page
- Enter your username and password
- Click "Login" to access the system
- Complete your profile setup
Navigation
The main navigation is located on the left sidebar:
- Dashboard
- Members
- Finances
- Events
Dashboard
The dashboard provides an overview of your church's key metrics and activities.
Key Metrics
- Total Members
- Total Giving
- Attendance
- Growth Trends
Quick Actions
- Add New Member
- Record Giving
- Create Event
- Send SMS
Member Management
Comprehensive guide to managing church members, visitors, and online registrations.
Adding New Members
- Navigate to Members → Add Member
- Fill in personal information
- Add contact details
- Select membership category
- Assign to ministries (optional)
- Save member record
Member Categories
- Active Members
- Inactive Members
- Visitors
- Rejected Applications
Member Import
- Prepare Excel file with member data
- Go to Members → Import Members
- Upload Excel file
- Map columns to fields
- Review and confirm import
- Check for any errors
Member Profiles
Each member has a detailed profile containing:
- Personal Information
- Contact Details
- Ministry Assignments
- Attendance History
Financial Management
Managing church finances, giving, expenses, and financial reporting.
Recording Giving
- Go to Finances → Giving
- Click "Add New Giving"
- Select member or enter guest details
- Enter amount and giving type
- Add payment method
- Save and print receipt
Giving Types
- Tithes
- Offerings
- Building Fund
- Missions
- Other
Expense Management
- Navigate to Finances → Expenses
- Click "Add Expense"
- Select expense category
- Enter amount and description
- Attach receipt (optional)
- Save expense record
Budget Management
- Annual Budget Planning
- Budget vs Actual Tracking
- Category Breakdown
- Monthly Reviews
Events & Services
Creating and managing church events, services, and special occasions.
Creating Events
- Go to Events → Create Event
- Enter event details
- Set date and time
- Select event category
- Add description and location
- Save event
Event Types
- Regular Services
- Special Events
- Conferences
- Weddings
- Revivals
Event Management
- Guest Registration
- Attendance Tracking
- Volunteer Management
- Saved Souls Tracking
Service Scheduling
- Set up recurring services
- Assign service leaders
- Plan special services
- Manage service categories
- Track service attendance
Attendance Tracking
Recording and managing church attendance for services and events.
Recording Attendance
- Go to Services → Attendance
- Select service or event
- Mark members present/absent
- Add visitor count
- Save attendance record
Attendance Reports
- Daily Attendance
- Weekly Trends
- Monthly Reports
- Service Breakdown
Communication
SMS messaging, notifications, and communication tools.
SMS Messaging
- Go to Messages → SMS
- Select recipients
- Compose message
- Preview message
- Send SMS
WhatsApp Integration
- Send WhatsApp messages
- Group messaging
- Media sharing
- Scheduled messages
Reports & Analytics
Generating reports and analyzing church data.
Financial Reports
- Giving Reports
- Expense Reports
- Budget Analysis
- Monthly Summaries
Member Reports
- Member Directory
- Growth Reports
- Attendance Reports
- Ministry Reports
Settings
Configuring system settings and preferences.
User Profile
- Go to Settings → Profile
- Update personal information
- Change password
- Upload profile picture
- Save changes
Church Settings
- Church Information
- Location Settings
- System Preferences
- Security Settings
Download User Guide
Download this user guide as a PDF for offline reference.
Need More Help?
If you need additional assistance, our support team is here to help.