Admin Guide

Administrator Guide

Complete guide for system administrators and church leaders

System Overview

MaxChurches is a comprehensive church management system built with Laravel framework. This guide covers administrative functions and system configuration.

System Architecture
  • Laravel 9+ Framework
  • MySQL Database
  • PHP 8.0+
  • Bootstrap 5 UI
Key Features
  • Multi-church Support
  • Role-based Access
  • Analytics & Reporting
  • SMS Integration

User Management

Managing system users, roles, and permissions.

Creating Users
  1. Go to Accounts → Create User
  2. Enter user details
  3. Assign username and password
  4. Select user role
  5. Set permissions
  6. Save user account
User Roles
  • Super Admin
  • Church Admin
  • Pastor
  • Staff
  • Viewer
Account Management
  • Edit User Details
  • Reset Passwords
  • Activate/Deactivate
  • Delete Accounts
Bulk Operations
  • Import Users
  • Export User List
  • Bulk Role Changes
  • Send Notifications

Church Setup

Initial church configuration and profile setup.

Church Registration
  1. Access church registration form
  2. Enter church details
  3. Set location and contact info
  4. Upload church logo
  5. Configure basic settings
  6. Complete registration
Church Profile
  • Church Information
  • Location & Address
  • Contact Details
  • Logo & Branding
  • System Preferences
Initial Configuration
  • Service Schedules
  • Member Categories
  • Giving Types
  • Ministry Setup
QR Code Setup
  1. Generate church QR code
  2. Download QR code image
  3. Print for physical use
  4. Share for online registration

Permissions & Roles

Managing user roles and system permissions.

Role Hierarchy
Super Admin Full Access
Church Admin Church Level
Pastor Ministry Level
Staff Limited
Permission Categories
  • Member Management
  • Financial Access
  • Event Management
  • Communication
  • System Settings
  • Reports & Analytics

System Configuration

Configuring system settings and preferences.

General Settings
  • Language & Locale
  • Time Zone
  • Date Format
  • Currency Settings
  • Email Configuration
SMS Configuration
  1. Configure SMS gateway
  2. Set API credentials
  3. Test SMS delivery
  4. Set message templates
  5. Configure bulk messaging
Payment Integration
  • Payment Gateways
  • Mobile Money
  • Bank Integration
  • Security Settings
API Configuration
  • API Token Management
  • Access Control
  • Rate Limiting
  • Documentation

Security Settings

Configuring system security and access controls.

Authentication
  • Password Policies
  • Session Timeout
  • Two-Factor Authentication
  • Account Lockout
Data Protection
  • Data Encryption
  • Access Logging
  • Data Masking
  • Backup Security

Backup & Maintenance

System backup, maintenance, and data management.

Backup Procedures
  1. Schedule automatic backups
  2. Configure backup storage
  3. Test backup restoration
  4. Monitor backup status
  5. Document backup procedures
System Maintenance
  • Regular Updates
  • Log Cleanup
  • Performance Monitoring
  • Security Patches

Troubleshooting

Common issues and solutions for administrators.

Common user access problems and solutions:

  • Check user account status (active/inactive)
  • Verify role permissions
  • Reset user password
  • Check session timeout settings
  • Review access logs

Performance optimization tips:

  • Monitor server resources
  • Optimize database queries
  • Clear system cache
  • Review error logs
  • Update system components

Data-related problems and solutions:

  • Check database connectivity
  • Verify data integrity
  • Review import/export logs
  • Restore from backup if needed
  • Contact technical support
Download Admin Guide

Download this administrator guide as a PDF for offline reference.

Download Admin Guide PDF
Download Complete Manual
Administrator Support

For technical support and advanced configuration assistance.

Admin Support
Technical Support
Contact Form